Accessing Xentity through a Simplified Acquisition

In 2010, Xentity qualified, received certification, and began participating in the Small Business Administration 8(a) Business Development program – commonly referred to as just 8(a). Quick summary on 8(a);

Named for Section 8(a) of the Small Business Act, this program was created to help small and disadvantaged businesses compete in the marketplace. It also helps these companies gain access to federal and private procurement markets. For more information on the program and its requirements, visit 13 CFR 124 (8(a) Business Development/Small Disadvantaged Business Status Determinations) as well as the 8(a) Business Development page to learn about benefits, eligibility standards, and goals of the 8(a) Business Development Program.(http://www.sba.gov/content/8a-business-development)

The following is a quick primer on one of the easiest 8(a) contract acquisition vehicles called a Simple Acquisition was is great for initial task orders or any task order under $150,000, which is the purchasing threshold. As noted in the ACQuipedia Simplified Acquisition Procedures (SAP) .

They are designed for relatively simple Government requirements, and their use is subject to designated dollar thresholds. Examples of items commonly purchased using SAP include office supplies, computer software, and groundskeeping services.

 The purpose of simplified acquisition procedures is to:

  • Reduce administrative costs;
  • Improve opportunities for small, small disadvantaged, women-owned, veteran-owned, HUBZone, and service-disabled veteran-owned small business concerns to obtain a fair proportion of Government contracts;
  • Promote efficiency and economy in contracting; and
  • Avoid unnecessary burdens for agencies and contractors.

The simplified acquisition threshold (SAT) is $150,000.

From our experiences, this vehicle works as advertised and is by far the easiest way to access Xentity on an initial task order. If your task order is over the  simplified acquisition threshold (SAT) is $150,000, but you want the work to get started, we have found this vehicle to be an excellent “bridge” vehicle to get the initial work started, while working on other longer-term vehicles.  For orders over this threshold, and up to $4 million, please review Leveraging Xentity’s 8(a) certified status .

Your contracting office is very familiar with the process, find it very simple, and as well, are usually very aware, of their requirements to meet small disadvantaged, and thus incented to work with you on such a task order request. In some cases, we have even found using this vehicle at times is even easier than adding a task order onto an existing large contract (i.e. BPA, IDIQ, GWAC), in the cases where Xentity and the prime have not worked together as many times a prime may see Xentity is a competitor versus a collaborator. 

The timing from conception to start of work can take 30 to 60 days, which in typical government acquisition terms is very fast. This is fast as Xentity is already pre-qualified as an 8(a) contractor, thus we can receive the award as a sole-source as we are already uniquely justified for acquisition as such. As well, we already have GSA-approved rates we can use in many cases which can accelerate the acquisitions office for validating fair and reasonable pricing.

That being said, when, looking to acquire any of Xentity’s services on an initial task order for federal government work, in many cases, we recommend government agencies leverage the simplified acquisition vehicle.

How to start

If interested in Xentity consulting services, products, and training can be acquired without more than a statement requesting sole source via simplified acquisition on the statement of work basis that goes into a request for proposal that requests “Recommend sole source award for Xentity Corporation, an 8(a) certified organization (CAGE #: 4Q8L9)“.